Your subject line should clearly communicate that you’re sending an interview invitation to encourage your candidates to open your email as soon as possible. Your message should detail all the necessary information to set up the interview, including:
- The name of the position you’re interviewing for (if your candidate is applying to lots of jobs, they mightn’t be keeping track of different job titles)
- When you would like the interview to take place (you may want to offer 2 or 3 scheduling options or state that you’re flexible)
- Where it will be (include your office address) or the virtual platform the interview will take place on.
- Who will interview the candidate.
- If this is an in-person interview, Let your candidates know if they need to bring anything with them (like an ID or resume.)
- Approximately how long you expect their interview to last and any other details about your structured interview process.
Email template for scheduling an interview #
Subject line: Invitation to interview – [Company_name] / Interview with [Company_name] for the [Job_title] position
Hi [Candidate_Name] / Dear [Candidate_Name],
Thank you for applying to [Company_name].
Your application for the [Job_title] position stood out to us and we would like to invite you to an initial screening interview to get to know you a bit better.
You will meet with the [Department_name] department manager [optional – Manager_name]. The interview will last about [X] minutes and you’ll have the chance to discuss the [Job_title] position and learn more about our company.
Would you be available on [date and time – or, range of dates/times]? or Can you send over two or three different times that work for you over the next two weeks?
Looking forward to hearing from you,
All the best / Kind regards,
[Your name]
[Signature]